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VENDORS

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TERMS & CONDITIONS

The Oregon Aloha Festival will take place on August 24, 2024, from 10:00 AM to 8:00 PM at Alton Baker Park in Eugene, Oregon. Setup for vendors will occur on Friday, August 23, 2024, from 3:00 PM to 9:00 PM.

 

All Vendors, as representatives of the vendor applicant and their staff/employees, have read and understand everything outlined in the Vendor Information pages. All Vendors agree to educate and inform their staff/employees about everything outlined in the Vendor Information pages.

All Vendors, including their staff/employees, agree to hold harmless in case of damage or loss to their own property, and injury or death arising from their attendance at the event the Oregon Aloha Festival, Alton Baker Park, Lane County Parks and Recreation, and all participants, associates, and others closely associated with the Oregon Aloha Festival. All Vendors agree to assume all risk and injuries arising out of or resulting from the use of Alton Baker Park facilities and/or property.

 

All Vendors and their staff/employees agree to be responsible, on behalf of the business, for any damages sustained to the grounds, buildings, or rented equipment during participation at the event caused by All Vendors, their employees, or representatives.

All Vendors and their staff/employees agree not to sell any canned or bottled juice, soda, water, coffee, alcohol, and/or other types of canned beverages unless pre-approved by the event.

 

All Vendors agree to represent the event in a positive and helpful manner, to act responsibly, and to avoid conflict with anyone at the event.

 

All Vendors agree to be photographed or filmed, in whole or in part, by an event-approved photographer for use in promotional material produced for and used in conjunction with the event.

 

All Vendors agree to allow the Oregon Aloha Festival to publish their name, description, and contact info on any souvenir, website, phone app, and other promotional material produced for and used in conjunction with the event. All Vendors agree to abide by and enforce the rules, regulations, and policies as stated in these terms and conditions.

Vendor Responsibilities:

- Theme Alignment: Products, menus, services, and merchandise must reflect the spirit of Aloha and align with the theme of the event. Vendors are encouraged to embody the essence of Aloha in their offerings and interactions with attendees.

- Separation of Food and Merchandise Vendors: Food and merchandise vendors are separate categories and are sold separately in separate booths. Each vendor must adhere to the specific regulations and guidelines set forth for their respective category.

- Product and Menu Listings: Vendors must provide a complete list of their products, merchandise, and menu items to event organizers prior to the event. Incomplete listings may result in penalties or exclusion from the event.

- Health Code Compliance for Food Vendors: Vendors selling food must comply with all health codes and possess the proper health permits. They must be prepared for inspections on Saturday morning before the event begins by the Lane Health Authority/Environmental Health.

- Safety Precautions for Open Flame Cooking: Open food vendors cooking with an open flame must ensure that safety precautions are practiced at all times per the FIRE MARSHALL. This includes maintaining the required safety distance between the open flame and the canopy and having appropriate fire extinguishers onsite for any fire hazards.

- Vendor Conduct: Vendors will not share or sublet their booth spaces. Vendors may not sell illegal substances, alcohol, weapons, e-cigarettes, cigarettes, or items promoting vulgar/offensive/sexually explicit material.

Financial and Legal Aspects:

- Refunds: A 100% refund will be issued up to 72 hours after payment. After 72 hours, NO REFUNDS are returned. Please allow up to several weeks for any refunds to be processed.

- Compliance Deposit: A $50 refundable compliance deposit is added to the booth fee to ensure the event adheres to all safety, operational, and health standards of Lane County, Eugene, and the Oregon Aloha Festival. Compliance deposits are refunded upon successful completion of the event  compliance checklist.

- Liability Insurance: All vendors are advised and recommended to purchase liability business insurance for this event. While it is not required, it is highly recommended to protect your business interests.

 

Event Management Authority:

- Event Authority: The Oregon Aloha Festival has full authority to stop a vendor from operating without refund should the vendor violate any of these stated terms and conditions.

Logistical Information:

- Vendor Parking: Vendor parking is available on a first-come, first-served basis unless otherwise specified by event management.

- Utilities: Electricity and water are available for rent to vendors who require them. Please specify your needs during the registration process.

General Information:

- Rain or Shine: This event will proceed rain or shine. Vendors are advised to prepare accordingly for varying weather conditions.

By participating in the 3rd Annual Oregon Aloha Festival as a vendor, you agree to adhere to these terms and conditions. Failure to comply with any of the above-stated terms and conditions may result in the forfeiture of booth space and/or compliance deposit.

 

For any questions or concerns, please email admin@oregonalohafestival.com

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