Early Bird Special Application

EARLY BIRD SPECIAL

THE 6TH ANNUAL OREGON ALOHA

FESTIVAL VENDOR APPLICATION

Offer Expires October 20th, 2026

Aloha!

Bring your business into the celebration—early bird applications are now open for the 6th Annual Oregon Aloha Festival, where culture, community, and your next customers come together August 27–28, 2027, at Alton Baker Park in Eugene, Oregon!

This opportunity will end on October 20th, 2026.

Completing this application does not automatically guarantee acceptance or booth placement. Applications are reviewed based on merchandise/menu offerings, marketplace balance, available space, and event needs.

IMPORTANT: This limited offer expires October 20th, 2026. Vendors wishing to take advantage of this opportunity must complete the application and applicable payment requirements by the deadline.

A few changes to note:

1. Food vendors that offer a beverage and/or dessert in your menu, you will be charged an additional beverage and dessert fee.

2. Stage premium placement is not available for food vendors.

Thank you for your interest in spreading Aloha to our community! Please review the details below before beginning the application process.

Native Hawaiian & Pacific Islander businesses, merchandise, food and non-profit organizations will be given priority selection in our application process.
Event details: August 27 & 28, 2027 at Alton Baker Park / 100 Day Island Rd, Eugene, OR 97401 from 12P-7PM both days.
Vendors will not be given the option to split participation for this event, by submitting this application you are confirming that you will attend BOTH days of the event.
Vendors will not be given the option to sell food and merchandise in one booth unless merch is food business merch for promotion purposes.
Costs have already been doubled to reflect the FINAL booth fee for this two day event.
Food vendors that wish to sell food and beverage will be charged according to their menu.
Food items will be allowed on the event master menu up to 2x. That means that we will allow 2 vendors to offer and sell the same item. This does not pertain to side dishes (white rice, mac salad, etc.)
We WILL NOT hold space for unpaid invoices.
We offer two days for setup: Thursday, August 26, 2027/3PM-9PM or Friday August 27, 2027/6AM-10AM.
Security is present, however, vendors are highly encouraged to secure all items as the event is NOT responsible for damaged or stolen items left overnight.
An application fee of $25 is assessed to offset website and app fees used to process this application.
A refund (minus the application fee) will be given to applicants that request it within 72 hours of payment. After 72 hours, there is no refund/rollover to next years event. Refunds will be reissued up to 4-6 weeks from date of payment.

Business Information

Business/Organization Name

Business/Organization Representative First Name

Business/Organization Representative Last Name

Business/Organization Phone Number

Business/Organization Email

Business/Organization Website or Social Media

City & State of Operation

Your Oregon Aloha Festival History

Did you participate in the 5th Annual Oregon Aloha Festival in 2026?

Yes

How many years have you participated in this event?

What type of vendor are you? (Fee reflects per 10x10 booth space and is the TOTAL cost for two days of the event.)

501(c)3 / NON-PROFIT ORGANIZATIONS$150

ARTISAN MERCH VENDOR$300

COMMERCIAL SERVICES VENDOR$600

FOOD VENDOR$600

BEVERAGE VENDOR$350

DESSERT VENDOR$350

Merchandise Vendors

Please list ALL merchandise you plan to sell in 2027.

Upload photos of your merchandise.

Do you sell Pacific Islander-inspired or culturally specific merchandise?

Yes

N/A

If yes, please describe.

Commercial Vendors

This section is for commercial businesses, corporations, service providers, promotional brands, and other for-profit organizations participating in the Oregon Aloha Festival for marketing, customer engagement, product promotion, lead generation, or commercial sales.

Briefly describe your company and what you plan to offer or promote at the festival.

Will your company carry general liability insurance for the event?

Yes

Are you interested in sponsorship or expanded promotional opportunities beyond your vendor booth?

Yes, please send sponsorship information

Possibly — I would like more information

No, vendor participation only

Nonprofit 501(c)(3) Organizations

This section is for recognized 501(c)(3) nonprofit organizations interested in participating in the Oregon Aloha Festival for community outreach, education, resource sharing, fundraising, or mission-related activities.

Please provide documentation verifying your 501(c)(3) status.

What is your organization's primary mission?

Which community or population does your organization primarily serve?

Please describe the services, programs, or resources your organization provides.

Is your organization interested in becoming an Oregon Aloha Festival community partner?

Yes

Possibly — please send more information

No, booth participation only

Food/Beverage/Dessert Vendors

Please contact - Lane County Public Health for any questions pertaining to the health department requirements and single use event permits. Vendors are 100% responsible for obtaining the proper permits to sell at this event.

Please list your COMPLETE proposed 2027 menu.

Upload your proposed menu or menu photos.

Will you prepare or cook food onsite

Yes

Permit Acknowledgment:

I understand that I am responsible for obtaining all required health permits, licenses, food handler certifications, and inspections.

N/A

2027 Booth Request

How many 10' x 10' booth spaces would you like to reserve?

1 Space

2 Spaces

3 Spaces

4 Spaces

This event uses all white canopies and tents, ONLY. If you don't have one, one can be rented from the event. Please order below.

Product

All white canopy = $50. Enter how many you will need.$50

6 ft. table = $20. Enter how many you will need.$20

Folding chair = $5. Enter how many you will need.$5

Do you need Electricity or Water? Note: While supplies last

Electricity (already included in Food Vendor / Full Plate Lunch Menu vendor fee)$50

Water (already included in Food Vendor / Full Plate Lunch Menu vendor fee)$50

I DO NOT NEED ELECTRICITY AND WATER$0

Preferred Placement in the marketplace

Premium placement/Heavy foot traffic-increased visibility$100

Corner Booth/End Cap$100

Stage Area/Front row to the show (non-food vendors ONLY)$150

By checking the box I understand that the application fee is necessary to handle app fees to process this application

Application Fee$25

Early Bird Special Acknowledgment

This is a limited-time opportunity to commit to the 6th Annual Oregon Aloha Festival before regular 2027 vendor registration.

This offer expires October 20, 2026.

Availability is limited and vendor categories may close early if capacity is reached.

Please acknowledge:

I understand this limited offer expires September 30, 2026.

I understand submitting this application alone does not guarantee acceptance.

I understand my vendor category and merchandise/menu are subject to approval.

I understand space is limited.

I understand approved vendors must complete any required payment to secure their space.

I understand that after October 20, 2026, this offer will no longer be available.

Product & Sales Rules

Please check EACH box.

I will only sell products, food, beverages, or services approved by the Oregon Aloha Festival.

I will NOT sell Spam Musubi unless specifically authorized by the Oregon Aloha Festival.

I will NOT sell bottled/canned water, soda, energy drinks, or restricted beverages unless specifically approved.

I understand the event may limit duplicate merchandise or menu items.

I will not sublet, transfer, or share my booth with another business without approval.

I understand unauthorized merchandise or menu items may be removed from sale.

6th Annual Oregon Aloha Festival Event Requirements

Vendor Agreement

Inclement Weather Clause

The Oregon Aloha Festival is an outdoor event and may be impacted by severe or unsafe weather conditions.

If the Festival is cancelled by event organizers due to inclement weather, unsafe conditions, or circumstances beyond our reasonable control, vendor fees will not be forfeited.

All paid vendor fees will be transferred as a 100% credit toward:

A designated make-up or rescheduled event date, if one is scheduled; or
The following year’s Oregon Aloha Festival if a make-up date is not held.

Vendors will not be required to submit an additional vendor fee for the event to which their payment is transferred.

The safety of our vendors, performers, attendees, volunteers, and community remains our highest priority, and the Oregon Aloha Festival reserves the right to postpone or cancel the event when conditions are determined to be unsafe.

Inclement Weather & Event Cancellation

I have read and understand the Oregon Aloha Festival’s Inclement Weather & Event Cancellation Policy. I understand that if the event is cancelled by organizers due to inclement weather, unsafe conditions, or circumstances beyond their reasonable control, my paid vendor fees will be transferred as a 100% credit toward a designated make-up date or the following year’s Oregon Aloha Festival. I understand that vendor fees will not be refunded under this policy.

Refund Policy

Vendor payments are eligible for a refund request within 72 hours of payment, excluding the non-refundable application fee.

After the 72-hour period:

Vendor fees are non-refundable.
Vendor fees cannot be transferred to another business.
Vendor fees cannot be rolled over to a future festival.
Weather, travel issues, staffing problems, permit problems, scheduling conflicts, or inability to attend do not automatically qualify for a refund.

Refund Policy Agreement

I have read, understand, and agree to the refund and cancellation policy.

Final Certification

Check ALL boxes

I certify that the information provided in this application is accurate.

I am authorized to submit this application for the business listed.

I understand submitting this application does not guarantee acceptance.

I understand booth placement is determined by Oregon Aloha Festival management.

I agree to comply with Oregon Aloha Festival policies and instructions.

I understand this limited offer expires October 20, 2026.

Signature

Drawing mode selected. Drawing requires a mouse or touchpad. For keyboard accessibility, select Type or Upload.

Date picker

Thank you for your application!

Please note that your application will not be accepted unless you complete the checkout process on the next page. We will reach out within 24-72 business hours with your application confirmation.

Mahalo!